Presorted Standard Mail (Bulk Mail)

How to Presort Standard Mail

  • Packaging is needed to ensure the pieces stay in order in the tray. Each package must contain at least 10 pieces of mail. However, if there are enough pieces in any sorted section to fill a tray then packaging is not needed. You package the stacks by rubber banding them with two rubber bands, available in the mailroom, one across the length and one across the width.

Sealing Envelopes

  • The Mailroom can seal letter-sized bulk mail, but it is important to remember that our priority is to First-Class mail and if necessary Standard mail will be delayed. If needed you can make arrangements with the mailroom to use our postage machine to seal the envelopes. Please call us at 7101.

Counting

  • Remember to keep a running total of the number of pieces in each package. One way to do this is to write each package's number of pieces on a tally sheet or in the lower left corner of the top piece. After you make all the packages, you can copy those numbers onto your tally sheet and stick the adhesive labels over the numbers on the packages. Then total up all the pieces by the list below. It is important to give the mailroom accurate counts.
  • Total Count: Total number of letters in mailing
  • D, C, & 3's: not Alamosa or valley, place a post it not on every bundle with the amount of letters in that bundle written on it
  • D, C & 3's: Alamosa & Valley
  • MS, MXD, and A's: All remaining letters

Labeling your packages

  • It is essential to label the packages, or bundles with the correct stickers these are bundled at labeled according to the following:
    • Red "D" Direct 5-digit (all pieces the same 5 digit zip code)
    • Green "3" 3-digit (all pieces the same first three digits of zip code)
    • Yellow "C" City (Optional) Multiple zip code city. Important they cannot go city if they can be broken down by 3 or 5 digit. Follow steps carefully.
    • Pink "A" or "ADC" all the same area distribution center follow labeling list L004 (see the mail room for details).
    • Tan "MXD" or "MS" Mixed ADC (Pieces for two or more Area Distribution Centers (ADC))
       

Sorting

Note: If mail piece is flat size and or thick you may use less than 10 pieces if needed to because of size. If the item is letter size you must have ten or more per bundle.

Step 1: Make all 5-Digit Packages

  • Put all the pieces into ZIP Code order.
  • Group them according to the first 5 digits of their ZIP Codes.
  • When there are 10 or more pieces to the exact same 5-digit ZIP Code band them into a package or packages. The maximum thickness of each package is 6 inches. If you have at least 150 pieces to one 5-digit ZIP Code, you do not need to package (band) them, instead use a mail tray
  • Label each package with a red label "D." Place label in lower left corner of top envelope.
  • Go to step 2 with the remaining mail.

Step 2: Make all 3-Digit Packages

  • When there are 10 or more pieces (up to 6 inches thick) to the same 3-digit ZIP Code prefix (first three numbers of zip code), band them into packages.
  • Label each package with a green label "3." Place label in lower left corner of top envelope.
  • Go to step 3 with the remaining mail.

Step 3: Make any City Packages

  • When there are ten or more pieces (up to 6 inches thick) to the same multi-zip code city that do not any of the criteria in step 1 or 2.
  • Label the package with the yellow "C" sticker. Place label in lower left corner of top envelope.
  • Go to step 4 with any remaining mail

Step 4: Make All ADC Packages

  • When there are 10 or more pieces (up to 6 inches thick) to the same ADC, band them into packages. Find the ADCs by using labeling list L004 (see the Mail Room for details).
  • Use column A to package 3-Digit code prefixes in their appropriate group (each row is a group).
  • Place label in lower left corner of top envelope.
  • Label the packages with a pink label "A."
  • Go to step 5 with the remaining mail.

Step 5: Make Mixed ADC Packages

  • Package any remaining pieces in to groups up to 6 inches thick.
  • Label each package with a tan label "MXD." Place label in lower left corner of top envelope.
  • Go to Step 6 with the remaining mail

Step 6: Counts

  • Total up counts and write them on a piece of paper and place with mailing.
  • Total Count: Total number of letters in mailing
    • D, C, & 3's: not Alamosa or valley - place a post it not on every bundle with the amount of letters in that bundle written on it
    • D, C & 3's: Alamosa & Valley
  • Deliver mail to mailroom or call the mailroom at 7101 for pickup

Step 7: Submit Forms & Mailing

  • Fill out the Bulk Mailing Submission Form and submit it with your bulk mailing.

If you have any questions please feel free to contact the mailroom.