Rental Vehicles
The State of Colorado has mandatory price agreements with Avis, Budget, Enterprise, and Hertz. The State requires the use of these vendors even if cheaper rates are available through another rental car carrier. All vehicle rentals should be charged using your USBank State Travel Card. Use of the card assures our rates are honored and that the collision damage insurance is not necessary.
Please check the following web site for the List of State Award Holders for Rental Car Services, showing the Discount Code, Required Age, and Rules.
The car rental company CDW/LDW insurance should always be declined, when using the USBank State Travel Card. Employees who accept unnecessary automobile rental insurance will not receive reimbursement for the purchase of this insurance.
Original itemized receipts are always required for reimbursement of car rental costs and for rental car gas purchases, regardless of dollar amount.
Note: If the traveler requires access to a special vehicle - e.g., a minivan - to transport specific cargo/multiple passengers, and if such vehicle is unavailable from the contract rental agencies, the traveler may be able to lease a fleet vehicle. Please discuss this with the Travel Compliance Designee, before making any reservations.
The State encourages use of the state-issued travel card when renting a car for several reasons: 1. Use of the state card assures that additional insurance is not needed. The travel card insurance covers the car completely. 2. If you do not use the travel card, you may not get the state rate. Even if you do get the state rate, you will have to purchase the additional insurance to cover the car. Ultimately the cost is higher for the college.
The traveler should obtain complete insurance information before the trip from US Bank Visa Program Administrator at 1-800-VISA-911 or www.visa.com/benefits - click Auto Rental Insurance-Business.