State Travel Card
Who should get and Why would you want a State Travel Card? State Employees should have a State Travel Card if they travel twice in-state or once out-of-state per year. The card is designed to provide state travelers with a means of charging their state travel expenses, without using their personal funds. These purchases should be limited to Official State Travel related expenses like rental cars, hotels, meals, and ground transportation. Travelers are allowed to make internet airfare purchases on the individual card if a written quote from a state approved travel agency has been obtained and there is a cost savings of at least $35.00 per ticket. Registration fees can also be paid for with your State Travel Card.
NOTE: You will not be reimbursed for any portion of the trip until after you return. Keep this in mind when you are thinking about putting a registration fee or flight expense on your travel card. There are no exceptions.
An approved travel request should be on file for all trips, regardless of the distance. The card is not to be used for personal purchases or personal travel. Adams State College can and does monitor the use of the card.
How do I get a State Travel Card? To obtain a State Travel Card, the applicant must be a full-time, benefit eligible Adams State College employee. The State Travel Cardholder Agreement form needs to be read, completed, and signed. The completed form should be brought in person to the Travel Compliance Designee in the ASC Business Office, so the card may be ordered.
State Travel Card Payments Travel Expense reports should be submitted, for reimbursement, within two weeks from your return date, as stated on the Cardholder Agreement form. As a travel card holder, you are personally responsible for all charges made on your travel card and for timely payment to USBank.
All State of Colorado accounts with USBank VISA cycle on the 20th of each month. The posting date of a transaction depends upon the speed of merchants in processing the original transaction (usually 1-4 days). Statements are mailed within 3 business days from the cycle date (20th) and are sent bulk mail from St. Paul, MN. To expedite payment processing, cardholders are advised to include their payment coupon and to incorporate the account number on their check.
There is no annual fee associated with the travel card. Credit activity and Bureau notification will not be reported in connection with the travel card, unless the payment on the balance is more than 180 days late.
USBank AccessOnline USBank AccessOnline is an exclusive web-based electronic management tool that provides state travel cardholders with quick access to their complete account information. All cardholders have the ability to self-register on AccessOnline, which allows you the ability to print statements, pull reports, view account status and payment history, any time of the day.
Telepay Telepay is a convenient Free service, that allows account holders to pay USBank statements from any touch-tone phone. Cardholders can decide the amount, time and day they want to pay. Once the cardholder has implemented Telepay, making payments is easy.
Overnight Payment Information The overnight address for payment is: USBank Internal Payments 830 N 11th St Dept 790428 St Louis, MO 63101 866-257-2861
Lost or Stolen Travel Cards By contract, cardholders are required to report lost or stolen travel cards immediately. To report any lost, stolen or comprimised USBank cards contact USBank Customer Service at 800-344-5696. If there are fraudulent charges, then the cardholder must contact the USBank Fraud Unit at 800-523-9078 to start a fraud case.
Disputes If you wish to dispute any charges on your statement, please complete the USBank Dispute Form. There are many categories listed on the Dispute Form, including missing receipts for recognized and unrecognized charges, credits not posted to your account, and unauthorized mail or phone order charges. Please review this form, if you ever have questions about your statement.
Fraud Prevention, Insurance, and More The State Travel Management Program has extensive information in regards to Fraud Prevention on the STMP webpage for your use. They also have information regarding the VISA-Travel Accident Insurance, VISA-Travel & Emergency Assistance, and VISA Lost-Luggage Insurance. For additional information about these services and more, please see the State Travel Management Program's State Travel Card link.
Bottom Line Please keep in mind that the travel card is for official business travel related expenditures only and an approved travel request should be on file in the ASC Business Office for all trips, regardless of the distance.
If you need further assistance, please feel free to contact the ASC Travel Compliance Designee at ext 7762 anytime, or by email at bechacon@ adams.edu