Interlibrary Loan Policies

What is Interlibrary Loan? 

Interlibrary Loan (ILL) allows us to provide access to materials not owned by Adams State University. Using ILL, we are able to borrow books and journal articles from other libraries on your behalf.

Who can request an Interlibrary Loan?  

Any registered patron of the Nielsen Library in good standing may submit an ILL request. In good standing means that you have no outstanding fines or overdue materials and that no restrictions have been placed on your account.

What are the restrictions for using Interlibrary Loan?

ASU students, faculty, and staff may submit up to 5 requests per week. If you need more materials, you must get pre-approval by contacting the ILL office.

ASU distance education students who live outside of the San Luis Valley may request up to 5 articles per week. Unfortunately, we are unable to request physical objects, such as books, for distance education students. 

San Luis Valley community members may have up to 3 active requests at a time. These requests are limited to books and articles.

How long does Interlibrary Loan take? 

Requests for ILL materials are usually processed within 24 hours, except for weekends and holidays. Articles generally arrive within 7-14 days. Books and other media usually arrive within 2-3 weeks. There is no rush option available for ILL materials. Please plan accordingly.

How will I be notified when my Interlibrary Loan comes in? 

You will be notified by email when your item arrives.

Physical materials, such as books, can be checked out at the circulation desk on the first floor of the library. Failure to pick up your items may result in the loss of ILL privileges. If you wish to cancel a request, please notify the ILL office.

Journal articles will be emailed to you and do not need to be checked out or returned.

Can I renew Interlibrary Loan materials? 

Since ILL items don't belong to ASU, ILL materials cannot be renewed.

What is the cost for Interlibrary Loan? 

Interlibrary loan is typically available to patrons at no charge. Occasionally we may only be able to obtain an item if you are willing to share the costs. If this happens, we will contact you before ordering your item. 

Contact the Interlibrary Loan Office:

By Phone


By Email

In Person

Stop by the circulation desk on the first floor of the Nielsen Library.

 Request Forms