Adams State University's Annual Notification of Student Rights under the Family Educational Rights & Privacy Act of 1974 (FERPA)
- The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. A student should submit, to the registrar, a written request that identifies the record(s) the student wishes to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request the amendment of the student's education records that the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the registrar, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide a service for the University or officials (such as an attorney, auditor, or collection agency); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University. Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. Finally, "public information" may be released freely unless the student files the appropriate form requesting that public information not be released. This form is available at the One Stop Student Services Center in the Student Union Building, online at adams.edu/records (under Forms) or in the Office of the Registrar (Richardson Hall, Rm. 188). Directory information at ASU includes: name, email address, phone number(s), address (it is recommended that parent addresses not be released without written consent of the student), classification (i.e., freshman, junior), major field of study, dates of attendance, degrees pursued, enrollment status (full-time, half-time, etc.) *actual number of credit hours is NOT Directory Information, degrees received, weight and height of members of athletic teams, honors and awards received, date of birth, last school attended, past and present participation in officially recognized sports, and current academic standing (eligible to register).
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Adams State College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901