State Fiscal Rule 5-1

Per State of Colorado Fiscal Rules, Rule 5-1, Paragraph 3.2, travel charged to the State regardless of the funding source, shall be for the benefit of the State, only for the time period necessary, and completed using the most economical means available which will satisfactorily accomplish the State’s business.

The following rules and definitions apply to all travel paid with University funds – no matter the source of the funds – and to all individuals engaged in such travel, whether administration, faculty, staff, students, or non-employees traveling on University business. Travel expenses paid by the University must be incurred for the benefit of the State, in furtherance of the University’s mission, and in support of assigned duties.

Forms

Travel Expense forms and 2-part NCR Travel Requests are also available in the Accounting Office, RH 3-307.

Travel Information

Tax-Exemption for State Travel

In regards to tax-exemption for state travel, individuals should not be requesting tax-exemption when paying with an individual state travel card or personal credit card. Only purchases made directly with agency funds, ex. with a corporate travel card or Adams State University check, are tax-exempt (Reg 39-26-704.1).

Travel Warnings/Alerts for International Travel

The U.S. Department of State’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security.

Travel Warnings are issued to describe long-term, protracted conditions that make a country dangerous or unstable.

Travel Alerts are issued to disseminate information about short-term conditions, generally within a particular country, that pose imminent risks to the security of U.S. Citizens.

For a list of the current Travel Warnings and/or Alerts, see the US Department of State website.

The President’s Office has requested, based upon a recommendation from the Colorado Attorney General’s Office, any ASU employee or student using University resources and submitting a travel request for travel to Mexico, must sign a liability release.