State Fiscal Rule 5-1

Per State of Colorado Fiscal Rules, Rule 5-1, Paragraph 3.2, travel charged to the State regardless of the funding source, shall be for the benefit of the State, only for the time period necessary, and completed using the most economical means available which will satisfactorily accomplish the State’s business.

The following rules and definitions apply to all travel paid with University funds – no matter the source of the funds – and to all individuals engaged in such travel, whether administration, faculty, staff, students, or non-employees traveling on University business. Travel expenses paid by the University must be incurred for the benefit of the State, in furtherance of the University’s mission, and in support of assigned duties.

Travel Information

Updated Interim Procedures for COVID-19 Travel (Effective 6/1/21)

Traveling in-state and out of state still poses health risks to ASU travelers and the ASU campus community, and requires strict adherence to the guidelines below. With vaccinations rolling out across the nation and travel restrictions beginning to be slowly eased, ASU is revising our interim travel procedures during the pandemic.

These procedures apply to travel on official ASU business.

All faculty, staff, students, and visitors traveling for official, ASU-approved purposes are required to:

  • All faculty, staff, and students are required to be vaccinated in order to travel. Any exceptions to this rule must be approved through the unit executive team member, and will require additional safety and testing protocols if approved.
  • Follow all applicable Adams State University, county, state and federal public health guidance and orders when traveling. For all categories of travel below, face coverings shall be worn, contact with others should be minimized and social distancing maintained whenever possible. This includes when inside vehicles.
  • All travel must still be reviewed and approved by the traveler’s Executive Council Member before submitting a travel request to the ASU travel office.
  • Masks are required when traveling by plane, bus, train or other forms of public transportation, into, within, or out of the United States and in US transportation hubs such as airports and stations. Travelers are required to follow all travel guidance and instructions for their method of travel, and should research these requirements before traveling to ensure understanding and compliance.
  • Personal health monitoring and symptom screening should be performed daily for all ASU community members. If a traveler becomes ill or has symptoms of COVID-19 prior to departing, the traveler must stay home and make arrangements to cancel their travel plans.
  • Proof of vaccination in the form of a copy of your vaccination card or vaccination records from your health care professional is required to be submitted to Human Resources prior to submitting your travel request, itinerary, and other standard travel documents to the ASU travel office.
    • While you are traveling:
      • Wear a mask over your nose and mouth. As noted above, masks are required on planes, buses, trains, and other forms of public transportation traveling into, within, or out of the United States and in U.S. transportation hubs such as airports and stations.
      • Avoid crowds and stay at least 6 feet/2 meters (about 2 arm lengths) from anyone who is not traveling with you.
      • Wash your hands often or use hand sanitizer (with at least 60% alcohol)

Tax-Exemption for State Travel

In regards to tax-exemption for state travel, individuals should not be requesting tax-exemption when paying with an individual state travel card or personal credit card. Only purchases made directly with agency funds, ex. with a corporate travel card or Adams State University check, are tax-exempt (Reg 39-26-704.1).

Travel Warnings/Alerts for International Travel

The U.S. Department of State’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security.

Travel Warnings are issued to describe long-term, protracted conditions that make a country dangerous or unstable.

Travel Alerts are issued to disseminate information about short-term conditions, generally within a particular country, that pose imminent risks to the security of U.S. Citizens.

For a list of the current Travel Warnings and/or Alerts, see the US Department of State website.

The President’s Office has requested, based upon a recommendation from the Colorado Attorney General’s Office, any ASU employee or student using University resources and submitting a travel request for travel to Mexico, must sign a liability release.