Meal Reimbursements

Receipts are no longer required for meal reimbursements for travel on or after October 1, 2007. The individual meal reimbursement amounts have changed, so be sure to check the new Per Meal Reimbursement Rates site, for the current rates. A daily allowance for Incidental Expenses, has also been added, for when an overnight stay is required. The Incidental Expense allows for personal telephone calls, miscellaneous tips, and other miscellaneous items. (Reimbursement for these items will no longer be allowed separately.)

Effective October 1, 2019, the base/standard rate is $50.00 plus $5.00 Incidental Expense, for Continental US travel, when neither the city nor county appears on the Per Diem charts listed below.

Meal reimbursements are not allowed if a meal is included with lodging, as part of a conference/registration fee, included on an Official Function, or otherwise provided to the traveler at no cost. Exception: Airline meals do not count as a meal.

To ensure meal reimbursement costs are reasonable, reimbursements are limited to a Maximum Meal Reimbursement amount specific to the geographic travel location and time of departure or arrival. The allowed amounts are indicated on the Continental (CONUS) site listed below. For the Maximum Foreign Per Diem Rates, see the Travel Compliance Designee.

Meal Reimbursement Times

The traveler must depart from Alamosa before 5 a.m. to be reimbursed for breakfast, depart before 11 a.m. or return after 1 p.m. to be reimbursed for lunch, return after 8 p.m. or depart from Alamosa before 5 p.m. to be reimbursed for dinner. (See below if travel is in a single day.)

When travel overlap partial days, meal reimbursements will be determined by the departure and arrival times.

Meals during a Single Day Trip

No meals are reimbursable. Exceptions apply to Student Group/Club/Team travel.