Academic Information

Academic Advising

Students are expected to assume the responsibility for planning academic programs in accordance with university rules, policies, and requirements. To assist students with this planning, an advisory system has been created. It is designed to provide a synergistic relationship between students and advisors in an effort to help students make appropriate academic choices.

Each undergraduate Adams State University student is assigned an academic advisor in accordance with the proposed major listed on the student’s application for admission. Undeclared majors and conditionally admitted students are advised through Academic Advising (located in Nielsen Library). Students also may request a particular faculty member for their advisor, pending availability. It is important students work closely with their advisors throughout their academic careers, especially in the freshman and sophomore years, to plan relevant course schedules. If a student wishes to change advisors or change or add a major field of study, the Academic Advising Center must be notified. Should a student choose to, the student should contact Academic Advising to complete appropriate paperwork to be assigned a different advisor for the new field of study.

Adams State University is committed to supporting student success. In that spirit, we require our undergraduate degree-seeking students be advised and obtain an advising PIN (Personal Identification Number) from their advisors before registering each fall and spring semester. Students should make arrangements to meet with their advisors as soon as semester schedules are available online to ensure enrollment in courses needed to meet educational goals. A PIN for summer registration is not required, but students are encouraged to meet with their advisor to determine enrollment in appropriate courses.

100-02-01 Academic Advising/PIN Policy

For graduate students, a degree plan signed by each new student and academic advisor will be kept on file by the advisor. Cognate area courses, electives, and course substitutions must be approved by the appropriate advisor and department chair in advance and in writing. The completed degree plan with all appropriate signatures must be submitted to the Graduate School at the time of graduation. Students who take courses and ask for approval after the fact are in danger of losing those credits regardless of the source of their advisement.

150-02-01 Graduate Academic Advising Policy

Academic advisors and other university officials strive to prevent errors in advising and registering students. Students, however, are responsible for knowing the requirements of the desired degree programs. This information is available in the catalog. When registering, students are expected to follow the registration procedures as outlined and prescribed by the Office of Records and Registration. Students are responsible for enrollment in courses that are applicable to their degree requirements.

Academic Amnesty (Undergraduates)

After three consecutive years of non-attendance at ASU, an undergraduate student may request academic amnesty for a course or courses in one or more semesters. If a student requests amnesty for a course in a given semester, all courses within that semester with a grade of IF, F, TF or D must be included in the request. The request will be reviewed after the student has completed at least one semester since being readmitted to ASU. The student must complete nine credits and earn a GPA of 2.0 for the request to be approved.

When the student’s request is approved, grades of IF, F, TF and D for the courses from the prior attendance period will be excluded from the student’s grade point average. However, the courses will remain on the student’s official transcripts designated with a special code for academic amnesty. The courses/grades that are included in the amnesty process will appear on student transcripts and may be used by professional programs in their admissions decisions. Students choosing to apply for academic amnesty should contact the vice president for Academic Affairs.

Academic Standing

Academic progress of all degree-seeking students is monitored each semester. Satisfactory Academic Progress (SAP) requires all officially admitted degree-seeking students, enrolled in courses applicable to an eligible program of study at Adams State University, to maintain progress to degree completion. The SAP policy ensures all degree-seeking students are making progress to complete an eligible program of study through regular qualitative and quantitative monitoring of completion of degree requirements.

Satisfactory Academic Progress

ACT Credit in Advance for English

Undergraduate students who complete the English section of the ACT with a score of 29 or higher receive three hours credit for ENG 101. Transfer students must provide evidence in the form of official test scores at the time of admission in order to receive this credit. Credit will be granted after census date of the first semester of enrollment.

100-07-01 ACT/SAT Credit in Advance for English Policy

Advanced Placement

High school students who have performed satisfactorily in advanced college-level courses before college entrance and demonstrated a requisite achievement (minimum score of three) on tests of the Advanced Placement Program of the College Entrance Examination Board may submit the results to Adams State University for consideration of college credit. The Records Office will record the advanced placement and/or college credit based on determinations made by the appropriate department chair. The maximum credit accepted on the general exams is 18 semester hours in the areas of humanities, natural and social sciences. The semester hours of credit for each subject exam, as well as credit by examination in total, will be determined by the appropriate department chair. Credit will be granted after census date of the first semester of enrollment.

100-07-02 AP Scores Policy

Auditing Courses

Students in good academic standing may broaden and deepen their educational experience by auditing courses. Auditing permits a student to attend a course without being required to complete exams and assignments. It is the university’s intent, however, that auditing be a serious commitment on the part of the student and not disrupt the student’s progress toward a degree. Careful consultation with the student’s academic advisor is recommended. Physical education (activity) courses are exempt from auditing.

Music (activity) courses available for auditing purposes require the permission of the instructor. Contact the Department of Music for more information.

A student who wishes to audit a course must mark the NC (No Credit) column for the course on the appropriate registration form or NW when registering via the Web. The registration process must be completed before the end of the add/drop period. An audited course does not carry academic credit, nor does it satisfy any degree or program requirement. Regular tuition and fees will apply. Audited courses are not eligible for the COF tuition stipend or financial aid.

Graduate students may enroll in graduate level courses for no credit with instructor permission only. Regular tuition and fees are assessed and students must indicate their desire for no credit prior to registration. Classes taken for no credit are not eligible for financial aid. Each department sets requirements in addition to the Graduate School requirements. Students are responsible for completion of all degree requirements as specified in this catalog and should acquaint themselves with all requirements before beginning a degree program.

100-05-01 Auditing Courses Policy

Availability of Classes

Adams State University does not offer all of the classes listed within this catalog each semester or each year. Adams State University reserves the right to withdraw from its offerings classes with insufficient enrollment during any particular semester. Other courses may be added if there is sufficient demand.

In some programs, certain courses may be offered on an alternate-year basis or as determined by demand. Mandatory advising is in place to assist our students in planning and making satisfactory progress towards obtaining their degrees.

100-05-02 Availability of Classes Policy

Catalog Applicability

100-05-04 Catalog Applicability Policy

Baccalaureate Students

Entering first-year students seeking the B.A., B.F.A., or B.S. degree can choose to satisfy the degree requirements listed in the catalog in effect at the time of their first semester of enrollment at Adams State or any catalog after, provided they remain continuously enrolled. Students may select to fulfill the major requirements from one catalog and general education requirements from another catalog. Students who interrupt their studies for more than two semesters (i.e., fall or spring) must satisfy the degree requirements from the catalog in effect during the semester they reenroll.

Associate Degree Students

Entering first-year students seeking an A.A. or A.S. degree can choose to satisfy the degree requirements of the catalog in effect at the time of their first semester of enrollment at Adams State or any catalog after, provided they remain continuously enrolled. Students may select to fulfill the major requirements from one catalog and general education requirements from another catalog. Students who interrupt their studies for more than two semesters (i.e., fall or spring) must satisfy the degree requirements from the catalog in effect during the semester they reenroll.

Classification of Students

Students are classified according to the number of semester hours of credit they have earned. Freshmen are students who have earned fewer than 30 semester hours; sophomores are those who have earned at least 30 hours but fewer than 60; juniors are those who have earned at least 60 hours but fewer than 90; seniors are those who have earned 90 hours or more.

100-05-07 Classification of Students Policy

Continuous Enrollment

Entering first-year students seeking the A.A., A.S., B.A., B.F.A., or B.S. degree can choose to fulfill the graduation requirements for any year after (and including) the semester they first enrolled at Adams State University, provided they remain continuously enrolled. Students may elect to fulfill the major requirements from one catalog and the general education requirements from another catalog. Students who interrupt their studies for more than two semesters (e.g., fall or spring) will use the requirements for the semester they return as their first semester.

Course Load

Undergraduate Course Load

The normal course load for undergraduate students is 15 to 17 semester hours. Undergraduate students must maintain at least 12 semester hours to be eligible for full financial aid. Academic full-time status requires enrollment for 12 semester hours during any semester. Tuition surcharges will be assessed on course loads in excess of 20 credit hours. Students desiring to take more than 20 semester hours per semester must seek permission from the department chair of their major as well as their advisor.

Course Overload Approval Form – Undergraduates

100-05-09 Undergraduate Course Load Policy

Graduate Course Load

Full-time graduate class load is six hours or more per semester. Maximum enrollment is 15 semester hours during fall and spring semesters. Course load for the summer session is 12 hours during the regular six-week summer session and six hours during the early summer session. Summer limits are exclusive of one-day workshops. Individual departments may have different requirements for summer students. Graduate students must be enrolled in at least three semester hours to be eligible for any financial aid. Course overloads require the approval of the student’s academic advisor or department chair and the vice president for Academic Affairs.

Graduate Student Overload Approval Form

Course Numbers

Courses numbered 001 through 099 are considered basic skills courses and will not be counted toward the required hours for an Associate of Arts or Science or Bachelor of Arts, Fine Arts or Science degree. Students enrolled in basic skills courses will be assessed a surcharge. Courses numbered below 300 constitute the lower division. Courses numbered 300 through 499 constitute the upper division. Course numbering is based on a pattern that places all classes numbered 100-199 in the first year, 200-299 in the second year, 300-399 in the third year, and 400-499 in the fourth year.

Those courses numbered 500 to 799 are graduate courses. Students may take a class numbered more than one year above their class rank with special permission from the department chair and the instructor of the class. Master’s level courses are numbered 500 to 699. Doctoral-level classes are designated with numbers 700 to 899.

Special course number suffixes:

  • X59: selected topics courses offered for study of selected course material taught off campus
  • X69: education issues courses designed for staff development and/or in-service credit with subject matter determined by school district.
  • X79: special topics courses offered periodically to meet student special interest in the field
  • X82: seminar courses in topics taught off campus
  • X89: in-service courses designed for staff development and/or in-service credits taught off campus with subject matter determined by school district needs.
  • X92: workshops or short courses offered on an intermittent basis to meet the needs of special constituents
  • X99: independent study courses (taught on an independent basis through a mutual agreement between an instructor and a student) providing opportunity for individual research/study into problems of special interest in the field.

These courses may not be used to satisfy program requirements without prior approval.

100-05-10 Undergraduate Course Number Policy

150-05-07 Graduate Course Number Policy

Credit by Examination

Adams State University will grant full course credit to students for the core courses they successfully test out of, free of tuition for those courses. Students may petition to receive academic credit for a course if, through prior experience and study, they have attained knowledge and skills that constitute the requirements of the course. Students may receive approval of their petitions if the following criteria have been met:

The student is enrolled for the course (free of tuition charges if the student tests out).
The instructor teaching the course agrees the student’s experience qualifies the student to be given an opportunity to “test out” for credit.
The department chair approves the request and instructional recommendations.
Grades for course work completed by examination will be recorded by the instructor in accordance with the grading system for the class. If credit by examination is requested for a course offered by the university, but not being offered during that particular term, the student may enroll for the course under independent study. (This differs from distance education correspondence courses offered through Adams State University Extended Studies.)

100-07-03 Credit by Examination Policy

Independent Study Authorization Form

Credit for Military Experience

Students who have served in the military and wish to have their experience considered for college credit need to make an appointment with the vice president for Academic Affairs during their first semester of attendance at Adams State. Appropriate paperwork, including an official military transcript, will need to be provided. The vice president for Academic Affairs will evaluate the military credit and make the decision as to how the credit will be awarded.

100-07-04 Credit for Military Experience Policy

Culminating Activity

Each department requires graduate students to pass a culminating activity (comprehensive exam, thesis, etc.). Please see specific department for details.

Deadlines

Please see events.adams.edu and gradschool.adams.edu for important deadlines regarding applications for graduation, financial aid, comprehensive exams and others.

Degree Completion Time Limit

Undergraduate Students

Students are expected to complete degree requirements in a timely manner. Normally 15 to 16 credits per semester at the undergraduate level are necessary to accomplish these expectations.

Graduate Students

Graduate students are required to complete a program of study within six calendar years. Students who fail to complete the program within the six-year period may be required to meet all the conditions of the most recent version of the Adams State University academic catalog. Students enrolled in and passing fewer than six credits in a calendar year may also be required to meet all the conditions of the most recent version of the Adams State University academic catalog. Appeals should be made to the chair of the appropriate academic department.

150-09-03 Graduate Degree Completion Timeframe

Developmental/Remedial Courses

The Adams State Developmental Education Program offers several courses which address skills fundamental to college success: ENG 096—College Prep Read & Writing for reading and writing skills and a three-course sequence of math: MATH 095—Pre-Algebra Skills, MATH 097—Basic Algebra Skills, and MATH 099—Intermediate Algebra, each of which is a three-hour course. However, as basic-skills courses, these hours may not be applied to a college degree.

Placement in developmental courses is determined by ACT, SAT, ACCUPLACER and alternative test scores, as well as course completion transferred in from other institutions. If enrollment in these courses is determine by test scores, the courses become necessary prerequisites of courses required for associate’s and bachelor’s degrees. Undergraduate students have 30 credit hours their first academic year at Adams State University to complete these courses in order to continue enrollment. Please discuss any questions you may have with your advisor.

Developmental/remedial courses at Adams State are graded on a satisfactory/unsatisfactory basis. They may not, however, be used to meet graduation requirements per CDHE and institutional policy. These courses are used to determine financial aid status and academic/athletic eligibility as earned hours for freshmen.

Colorado Department of Higher Education requires that all developmental/remedial coursework be taken within the first 30 credit hours of enrollment.

Remediation/Developmental Placement Policies

Evaluation of Degree Requirements

Students are responsible for the fulfillment of graduation requirements. Academic advising is available to students who are undecided about their academic major. Students will need to work closely with their academic advisor after a major/minor has been declared. Some students will need more than one advisor, particularly students seeking teacher licensure.

Applications for graduation are available in the One Stop Student Services Center, department chair offices, or on the Graduation web page. Students should submit a copy of the completed application form to the office of the department chair in which their first major is located. The original should be submitted to the assistant registrar the semester before the semester in which the student plans to graduate but no later than August 31 for fall, January 31 for spring and June 1 for summer graduation (or the next business day if these dates fall on a weekend or a holiday). Students pursuing the Associate of Arts or Associate of Science degree should submit a copy of their application for graduation to Academic Advising. A late fee of $20 will be imposed on applications received after February/September for spring/fall graduation, respectively. After review by the department chair or vice president of Academic Affairs, the copy of the application and supporting documentation will then be forwarded to the assistant registrar for final approval. All supporting documentation must be on file in the Records Office before the student will be approved for graduation.

100-12-02 Evaluation of Degree Requirements Policy

Final Examinations

Final exams must be taken during the time scheduled in the final exam schedule. Students requesting alternative exam schedules due to conflicts with evening classes should consult with their instructor(s). Students with genuine and demonstrable family crises or medical emergencies that require an alternative schedule should consult the vice president for Student Affairs.

100-05-11 Undergraduate Final Examinations Policy

150-05-08 Graduate Final Examinations Policy

Grade Appeals

The grading of student learning is solely an instructor right and responsibility. Students are expected to read the course syllabus provided by their instructor at the start of each semester, complete each assignment, and communicate with their instructors frequently. If a student believes his/her final grade in a course does not fairly reflect his/her performance, the student must follow this appeals process. Initially, the student should meet informally with the instructor to attempt to resolve the concern. If this informal consultation does not resolve the issue, the student should request a formal meeting with the department chair and the faculty member. In the event the disagreement is not resolved after either of these two levels of appeal, a final formal appeal may be made to the vice president for Academic Affairs (VPAA). The VPAA may request appropriate written materials from the instructor and also request that the student explain his/her reasons for the appeal in writing. The VPAA’s decision is final. Only the relevant instructor, or the VPAA in extraordinary circumstances (such as the death/departure of the instructor), may alter the original grade awarded. Appeals not in process prior to thirty (30) days after the term shall have no standing, and the grade awarded shall remain in effect. Off campus students may submit a written appeal in lieu of a meeting with the department chair and VPAA.

100-11-04 Grade Appeals Policy

150-11-04 Graduate Grade Appeals Policy

Grade Point Average Computation

The Adams State University grading system is based on a standard four-point scale, and GPA is calculated by dividing total quality points by credit hours attempted.

100-11-03 GPA Computation Policy

Graduate Student Minimum GPA Requirement

Graduate students must maintain a cumulative grade point average of 3.0 or higher for all coursework taken in pursuit of a master’s degree, initial teaching license, or endorsement. Graduate students are subject to dismissal if their cumulative GPA falls below 3.0. Students earning a grade of D or F in any course will not be able to count the course toward degree completion and must retake the course. Students earning a grade of C may be required to repeat the course depending on department requirements. All grades earned in graduate study will be included in the calculation of the cumulative grade point average. Graduate study does not permit grade forgiveness.

150-11-07 Graduate Minimum GPA Policy

Grade Report

Students should meet with their instructors throughout the semester to discuss their academic progress. Prior to midterm, students will be notified via email of all regular session classes in which they are in jeopardy of receiving a failing grade. This is strictly an instructor obligation, and students will only be notified of those grades which instructors have provided. If a student has a question at any time regarding his/her standing in any course, the student should refer the question to the instructor or department chair directly.

Final grades will be available online as early as the Tuesday evening following the final week of courses.

Grading System and Quality or Honor Points

The grading system used at Adams State is alphabetical grades. Grades are reported at the end of each term.

100-11-05 Undergraduate GPA Grading System & Quality or Honor Points Policy

150-11-06 Graduate Grading Systems & Quality or Honor Points

Graduate Assistantships

A limited number of Adams State University graduate assistantships are available to students who have been admitted to master’s degree programs and are enrolled full time in on-campus courses. The assistantships are competitive and include stipends and partial tuition waivers for fall and spring semesters. Graduate assistants dedicate approximately 20 hours per week to duties and responsibilities as assigned by the appropriate department chair.

Graduate assistants must maintain a graduate grade point average of 3.0 or higher, must maintain full-time student status each semester, and must perform their assistantship assignments in a satisfactory manner. Assistantships are awarded on a year-to-year basis, and students must apply each year. Graduate assistantships are awarded at the recommendation of the appropriate department chair or director and at the discretion of the assistant vice president for Graduate Studies and Institutional Planning. An assistantship may be withdrawn at the end of any semester at the discretion of the chair or director. The department chair or director supervises the activities of the graduate assistant as part of the student’s educational experience. In no case will an assistantship be awarded to the same student for more than three years.

Graduate assistantships are first and foremost for the educational benefit of the student, and any benefit to the university is merely incidental. Stipends and partial tuition waivers associated with graduate assistantships are in the nature of financial aid for the purpose of meeting the student’s educational objectives. Students who desire to be graduate assistants must complete a Graduate Assistantship Application and submit it to the Graduate School. Application forms are available in the Graduate School. Applying for a graduate assistantship does not guarantee a student will be granted a position.

Graduate Council

It is the responsibility of the Graduate Council to review graduate curricula and policy governing graduate study and to make recommendations to the president. The council is responsible for assessment of student learning outcomes through timely program reviews. The council is composed of one faculty member selected from each department offering graduate degrees at Adams State University. The council meets monthly throughout the academic year, as scheduled by the chair.

Graduate Credit for Undergraduate Students

Senior students may take courses for graduate credit if their undergraduate cumulative grade point average is at least 2.75. Graduate credit earned during this period may not be applied to the undergraduate degree. Consent of the student’s advisor and department chair is required. The approval process should be initiated with the Graduate School. Students are classified undergraduate and are assessed undergraduate tuition for all courses. However, graduate-level courses are not eligible for COF, the College Opportunity Fund stipend.

Undergraduate courses, including 300- to 400-level classes, will not be accepted by Adams State University graduate programs. (updates 01/23/2020)

Graduation with Honors

Baccalaureate students with a cumulative grade-point average of 3.5 to 3.74 graduate cum laude (with honors). Students with a cumulative grade-point average of 3.75 to 3.89 graduate magna cum laude (with high honors). Students with a cumulative grade-point average of 3.9 or higher graduate summa cum laude (with highest honors). Honors are determined based upon a baccalaureate student’s cumulative GPA at the end of the semester prior to the semester in which the student will graduate. However, these minimum requirements must be maintained through graduation in order to receive the honors notation on official transcripts.

100-11-06 Latin Honors Policy

Incompletes

The grade of incomplete (IN) is a temporary mark assigned for course work of acceptable quality that students, through no fault of their own, are unable to complete. It is not given for neglected or unsatisfactory work. The student must complete all remaining course requirements as specified by the instructor no later than one year following the end of the term in which the class was attempted. If a final grade has not been assigned after the deadline, the IN will be changed to an IF. A copy of the Incomplete Agreement form should be on file with the Vice President for Academic Affairs (VPAA) Office.

100-11-08 Undergraduate Incomplete Grade Policy

150-11-09 Graduate Incomplete Grade Policy

Independent Study Courses

Credit by independent study must be approved by the instructor and the department chair in writing, prior to enrollment. Forms may be obtained at the One Stop Student Services Center or Office of the Registrar. The subject area to be studied will be determined by agreement between the student and instructor with the approval of the vice president for Academic Affairs. (Graduate level courses are approved through the Graduate School.) The course numbers will be 199, 299, 399, and 499 for undergraduate credit; 599 for graduate credit. These courses differ from distance education correspondence courses offered through Adams State University Extended Studies.

100-02-05 Independent Study Courses Policy

International Baccalaureate Program

Adams State University recognizes the International Baccalaureate (IB) program and accords special consideration for students presenting IB credentials on an individual basis. To receive college credit, students who take the Higher Level IB Examination(s) must request their scores be sent to Adams State University. Upon receipt of the scores, an evaluation for credit will be performed. Students will be notified by mail of the evaluation results.

Scores of four or higher on the Higher Level IB Examination(s) will receive three or more credits for each examination (two for specific science courses). Students who have earned the International Baccalaureate Diploma and achieve a score of four or higher on all standard and higher level IB examinations will receive a minimum of 24 hours of general education credits. The area of general education and number of credits will be determined by the courses taken. Official transcripts should be sent from the International Baccalaureate Organization for evaluation.

100-13-13 International Baccalaureate Recognition Policy

Pass/Fail

For all courses graded pass/fail, the grade of P is equivalent to the letter grade B or better. This statement applies to all courses built in the pass/fail grade mode.

100-11-09 Pass/Fail Courses Policy

Repeating Courses

Undergraduate students may repeat courses, however, only the most recent credit hours attempted are computed in the GPA. Previously attempted courses and grades remain on the academic record but are not computed in the GPA. After repeating a course, students should submit a GPA update form to have their GPA recalculated. Forms are available at the One Stop or online at adams.edu/onestop and may be submitted to the One Stop Student Services Center.

The following courses may be repeated with each enrollment calculated in the GPA, up to the number of credits listed:

  • ID 179 Semillas de la Tierra, 8
  • MUS 210 Mariachi Ensemble, 8
  • MUS 245 Band, 8
  • MUS 246 Jazz Ensemble, 8
  • MUS 247 Concert Choir, 8
  • MUS 248 Jazz Singers, 8
  • MUS 250 Orchestra, 8
  • MUS 249 Chamber Ensemble, 8
  • MUS 252 Music Theatre Workshop, 4
  • MUS 255 Wind Ensemble, 8
  • MUS 410 Mariachi Ensemble, 4
  • MUS 446 Jazz Ensemble, 4
  • MUS 448 Jazz Singers, 4
  • MUS 449 Chamber Ensemble, 4
  • MUS 455 Wind Ensemble, 4
  • MUS 457 Chamber Choir, 4
  • PSYC 379 Prevention Awareness Crew, 5
  • SPCH courses, unlimited repeating

Students who receive approval to take courses from other institutions need to be aware the grade earned will not replace a grade earned at Adams State.

100-11-10 Repeating Courses Policy

Satisfactory/Unsatisfactory Courses

For all courses graded satisfactory/unsatisfactory, the grade of S is equivalent to the letter grade C or better. This statement applies to all courses built in the satisfactory/unsatisfactory grade mode.

100-11-11 Satisfactory/Unsatisfactory Courses Policy

Semester Honors

Students earning a minimum of 12 hours of graded credit in a single term with a term grade-point average of 3.5 or higher receive semester honors. Those having earned a semester GPA of 3.5 to 3.99 are included in the vice president’s honor roll. Those having earned a 4.0 are included in the president’s honor roll. Courses graded P, W, IN, S, U, or NC cannot be included in the 12-hour minimum.

100-11-12 Semester Honors Policy

Semester Hours Credit

Course credit is based on units designated semester hours. In general, one credit hour represents one class period of 50 minutes per week per semester and, normally, about two hours per week of preparation outside of class by the student. Laboratory courses offer one semester hour of credit for each two or three hours of scheduled work in the laboratory during a week.

Semester System

The university operates on a semester system, with the calendar year divided into fall, spring, and summer sessions. The summer session (see below) is integrated with the two semesters of the academic year. This arrangement makes it possible to complete the baccalaureate degree requirements through almost continuous study or arrange the normal work of two semesters in any desirable sequence.

Student Conduct

Students are expected to conduct themselves both within and outside the university in a way that will reflect favorably on themselves and Adams State. A student may be dismissed for misconduct following the judicial process for violations of the Student Handbook. In the event of such dismissal, tuition and fees will not be refunded in whole or in part.

Student Evaluation

The faculty reserves the right to request withdrawal from the program of any graduate students who, in the faculty’s professional judgment, fail to satisfy academic requirements of the program including scholarship, academic or professional ethics, skills or characteristics, professional suitability for the programs in which they are enrolled, or engagement in misconduct. These decisions are at the discretion of the faculty and the appropriate department chair and shall be made in accordance with the general procedures for academic retention and dismissal set forth in the Graduate Student Handbook. When necessary, the academic retention and dismissal procedures within respective department handbooks will be utilized.

Summer Session

Adams State University maintains a summer session designed for undergraduate and graduate students interested in pursuing a college education and in qualifying for degrees and licenses, thus offering students a year-round uniform academic program. Through full-time, year-round attendance, students may reduce the time of their four-year program.

Time Limitation on Credit

Courses more than ten years old with grades of C or better will be evaluated for acceptance into an undergraduate degree by a Records Office designee. These courses include: general education courses, their equivalents, courses specified in the statewide core transfer process or the guaranteed transfer process. Upper-level courses (300 to 499) or courses specifically related to a student’s intended major with grades of C- or better will be evaluated for acceptance by the department chair in which the course is located. Credit, such as elective credit, will be evaluated for acceptance by the Records Office and/or designee of the department in which the course is located.

100-13-11 Transfer of Credits Over 10 Years Old

Transcript of Credits

A transcript is a comprehensive record of a student’s academic progress, including transferred undergraduate credits (listed by college/university with the total credits transferred from each), credit earned by examination, and all degrees awarded by Adams State University. Official transcripts are printed on tamper-proof paper and include the Adams State University seal and the signature of the registrar. While every effort is made to ensure prompt delivery of requested transcripts, please allow 10 business days for processing the request. Under extenuating circumstances, an unofficial transcript may be faxed for a fee, paid in advance. Transcripts will not be released if the student has an outstanding debt to the university. Adams State University will not be held responsible for deadlines which are not our own.

Transferring Credit or Degrees

Graduate Transfer Policies

Undergraduate Transfer Policies

Graduate Transfer Credit

A maximum of six semester hours of transfer credit from other accredited institutions may be used to fulfill graduate-level degree, licensure, or endorsement requirements. Students must request permission to transfer course work using the Petition to Transfer Credit Form. Students must provide official transcripts and course syllabi and obtain the advisor’s signature. Students requesting transfer or substitution of prior coursework must declare so within their first semester of study. Students who take courses and ask for approval after the fact are in danger of losing those credits regardless of the source of their advisement.

Undergraduate Transfer Credit

Currently enrolled undergraduate students who plan to take courses at another college or university (during the summer break for example) and transfer the credits to Adams State must have the coursework approved by the department chair in the content area prior to enrolling as a transient student elsewhere. General education courses may be approved by the Records Office or its designee with the Petition to Transfer Credit Form – Undergraduate Students. Failure to receive this approval may result in the transfer courses not being accepted toward an Adams State University degree or teacher licensure program. Guaranteed transfer courses in Colorado can be viewed online at Colorado’s statewide guaranteed transfer (gt) program, gtPathways site.

Transferring Credits

  • Adams State will accept coursework in which grades of A, B, C, P (Pass), CR (Credit) and S were earned for transfer credit. Courses in which a grade of D was earned are not accepted for transfer unless the course is an integral part of an Associate of Arts or Associate of Science degree.
  • Students with advanced placement scores of three or higher and CLEP scores in the 50th percentile or higher may receive credit upon approval by the department chair of the appropriate department. Vocational courses and courses which are listed as “no equivalent” at Adams State can be considered for credit after the student completes 24 hours of course work at Adams State with a 2.0 or higher GPA. The credit must be approved by the department chair of the student’s major.
  • There is no limit to the number of transfer hours accepted. However, students are required to complete a minimum number of 30 institutional hours to obtain a Bachelor of Arts or Science degree.
  • Transfer students are urged to visit the campus and meet with the transfer student coordinator to ensure a smooth transition of transfer credits.
  • Transfer credit more than 10 years old must be evaluated by the transfer student coordinator (if the course falls under the general education requirements ‘or equivalent’) or the department chair of the area offering the course for which the credit would be issued.
  • The writing assessment is an institutional graduation requirement that must be satisfied.

Coursework Transfers

Individuals with coursework seeking admission to degree programs at Adams State University will be evaluated using Adams State’s general admission policies and the transfer policy (see below). Adams State will evaluate courses in three categories:

  • General education courses, their equivalents (both in state and out of state), and courses specified in the statewide core transfer process or the guaranteed transfer process with grades of C or better will be evaluated by the designee of the Records Department for acceptance.
  • Upper-level courses (300 to 499) or courses specifically related to a student’s intended major with grades of C or better will be evaluated for acceptance by the department chair for which the credit would be issued.
  • Credits that fall outside of Categories One and Two (i.e., elective credits) will be evaluated for acceptance by the designee of the Records Department and/or the department chair for which the credit would be issued.

Undergraduate Degree Transfers

Individuals with a B.A./B.F.A./B.S. (including degrees more than 10 years old) will have their general education courses accepted in total as meeting Adams State’s general education requirements with the exception of time-sensitive courses (e.g., computer science courses, geography). Time-sensitive courses more than 10 years old will not be accepted. Individuals with an in-state A.A./A.S. degree (including degrees more than 10 years old) will have their general education courses accepted in total as meeting Adams State’s general education requirements. Individuals with an out-of-state A.A./A.S. degree (including degrees more than 10 years old) will have their general education courses accepted if they have successfully completed at least one course in each of the following areas: communication (English), history, science with a lab, college-level math, art and literature, and social and behavioral science. Courses from these areas that have not been completed may be completed at Adams State. Upon completion, the entire degree will be accepted. In addition, students must fulfill the writing assessment requirement before they may be considered complete for the purposes of degree conferral.

Individuals with an Associate of Applied Science degree or an Associate in General Education degree will have their general education courses accepted in total as meeting Adams State’s general education requirements if they have successfully completed at least one course in each of the following areas: communication (English), history, science with a lab, college-level math, art and literature, and social and behavioral science. Courses from these areas that have not been completed may be completed at Adams State. Upon completion the entire degree will be accepted.

Individuals who have satisfied either track of the “common core” will have their general education courses accepted in total as meeting Adams State’s general education requirements. In addition, students must fulfill the writing assessment requirement before they may be considered complete for the purposes of degree conferral.

In order to receive transfer credit from non-accredited schools, the student must complete 24 credit hours with a minimum 2.0 GPA. Credits may then be presented to the department chair over the course content area and the vice president for Academic Affairs for approval.

Undergraduate Degree/Program Requirements

  • Undergraduate students who have not completed the GT Pathways core curriculum will be required to meet all Adams State general education requirements in effect at the time of admission.
  • The Bachelor of Arts, Fine Arts or Science degree is conferred upon completion of a minimum of 120 academic (non-PE) semester hours composed of general education, major requirements, and elective credits. Additionally a scholastic average of at least 2.0 must be earned in all work attempted at Adams State. A grade of D+ or lower in any course required for a major or minor will not count toward degree completion. (A 2.75 minimum GPA is required for admission to the Teacher Education Preparation Program.)
  • Forty-two non-PE semester hours of the course work required for a degree at Adams State must be upper-division (300- to 499-level) academic hours.
  • Transfer students must meet the Adams State requirements in effect during the first semester of their enrollment at Adams State.
  • All students must fulfill and pass the writing assessment. All students pursuing Bachelor of Arts, Fine Arts or Science degrees are required to undergo an assessment of their writing during the semester in which they will have completed 60 credit hours. Students are strongly advised to confer with the chair of their major department or program about the unit’s writing assessment policy as soon as they have chosen a major. Students seeking an Associate of Arts or Associate of Science degree should visit Academic Advising. All students pursuing Bachelor of Arts, Fine Arts or Science degrees should meet with the appropriate department chair.
  • Requirements for majors are listed in this catalog.
  • Courses to be substituted in the Professional Education Program require teacher education department chair approval.
  • A minor will not be granted until a student completes the requirements for a bachelor’s degree.
  • PE credits of all levels (100 to 499) may not be applied toward the total number of required credits for an associate’s degree or a bachelor’s degree. In relation to this, 300- to 499-level PE courses cannot be counted toward the 42 upper-level credits required for the conferring of a B.A./B.S. degree.
  • Courses numbered 500 or above, or a course numbered 400 or above taken for graduate credit, will not be counted toward the completion of an undergraduate degree.
  • A grade of C- (1.67 on the GPA scale) is considered passing; however, students must maintain a cumulative GPA of at least a 2.0 to be considered for graduation. Students are responsible for satisfying specific program requirements imposed by their departments such as the minimum 2.75 GPA requirement for admission into the Teacher Education Preparation Program.

Withdrawal from Enrollment at Adams State

Undergraduate Student Withdrawal

If an undergraduate student plans to withdraw from enrollment at Adams State, the student must initiate the complete withdrawal through the Office of Student Affairs in Richardson Hall Room 234. Failure to contact the Office of Student Affairs for complete withdrawal will result in unapproved withdrawal from all courses, forfeiture of any refund of fees for which the student may be eligible and may result in failing grades for the semester. Students who fail to officially withdraw will still be registered, continue to incur charges, and will have failing grades posted at the end of the semester. All requests to withdraw must be in writing (i.e., signature on withdrawal form, email, or fax). Any reasons for complete withdrawal after the date to be identified by the registrar as the last day to completely withdraw from all classes will require verification by the Office of Student Affairs for the student to receive a non-punitive grade of W. Students who are eligible for the COF stipend will have reduced their available COF hours upon withdrawal by the total number of eligible hours in which they were enrolled.

Graduate Student Withdrawal

Prior to dropping or withdrawing from graduate coursework, individuals should consider the impact a course drop/withdrawal will have on grades, tuition & fees, and federal financial aid. Students considering dropping courses and/or withdrawing from a graduate program are encouraged to review the Graduate School’s withdrawal information to make a well-informed decision. If a registered student elects to drop a course or withdrawal from a program, the student must follow the proper drop/withdrawal procedure