Q: Can I post student grade publicly?
Yes, as long as the students’ identities are known only by you and the individual student. The public posting of grades either by the student’s name, student identification number, or Social Security number is a violation of FERPA. Instructor assigned numbers or code names are allowed as long as the order of posting is not alphabetical and the coding does not include any part of the student’s Social Security Number or Student ID. (Example coding: Super hero names-one student could be listed as Superwoman and another as Batman. Another example, colors: one student could be aqua, another could be violet. Any codes can work as long as not known by others or easily traced back to the student.)
Q: Can I leave graded student assignments, tests and quizzes outside my office for student pick up?
If the graded materials can be tied directly to a student, do NOT leave them outside your office without written consent from the student. See previous question for further information.
Q: Can I write a letter of recommendation for a student containing GPA and grade information?
If a student wishes for their GPA or grade information to be contained in the recommendation letter, they must give written consent. The consent must include all of the following:
- WHAT information the student authorizes to be released (GPA, specific course information including grades, other non-directory information)
- WHO they want it to be released to
- PURPOSE of the release
All authorizations also must be signed and dated by the student. A copy of the student’s consent along with a copy of the information released by the faculty member should be filled with the Office of the Registrar.
Q: What if I am contacted by a parent who is concerned about how their son/daughter is doing in my class?
Inform the parent that you cannot release information about grades or student progress without written consent from the student. Although you may release directory information, you are under no obligation to do so. Additionally, please note that if written consent has been received, institutional policy dictates that information protected by FERPA cannot be released over the phone. If they are persistent, the best approach is for the parent to talk directly with the student. Third parties may be reminded that most of our students do have access to this information via their web services account.